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Elks Swim
Club End of Season Board Meeting
9/7/09
Attendees:
Mike
McKenzie Kathy Diamanty Paula Hager
Kevin Quinn Kelley Quinn
Karen Lort
John Pergolini Julianna
Ilgaz Kim Simoes
Tina Yuschak
- 37 new families in Membership versus 16 families that
did not return
- Three items/expenses that must be incurred this off
season:
- Cast iron pump housing needs to be replaced –
estimated cost $2k-$3k
- Coping needs replaced on baby pool - $1k or less
- High dive steps need repair/replacement – Ken Kenton
to evaluate
- Items to explore but not necessities:
- Replace/repair concrete in high dive area
- Tree trunks/roots bowing fence – (Kearns estimate)
- Door frame at guard shack (approx $500)
- Roof repair – corner drip
- Striping parking lot to contribute to lodge
resurfacing of parking lot (approx $600)
The following repairs/expenses were also mentioned for
consideration:
- Baby pool fence, concrete, ladder, new grills as an
operational expense.
- Mower purchase – consider a rotational operating expense
every other year.
- Recharge fire extinguishers
- Estimates from George Kramedas for two options complete
maintenance and once monthly maintenance (Kathy Diamanty)
Extended weekends – Not enough interest/commitment for
2009 season but discussion on making it standard starting 2010 season.
Welcome new board members – Dave Ragan, Paul Kuchma,
Tim or Christine Farley, Kristin Axtell
Approved Board Minutes
Elks Swim Club Board Meeting
4/1/09
1.
Call to order-
Business meeting called to order by Kevin Quinn
2.
Approval of
minutes- Minutes
approved with corrections
3.
Projects for
2009-
Concrete far side of the pool
with electric issues estimate $2100.00 will begin work soon. High dive steps
waiting on estimate. Both safety issues must be done this year. Kevin obtaining
estimates.
State required new drains for
pools. $200 /big pool $100/baby pool work will be performed by Progressive.
4.
Staffing-
Andrew Brehm
is interested and we are pursuing hiring him as the pool manager.
Progressive needs him apply directly to Progressive and we have informed
Progressive we would like him as our manager this year.
5.
Budget-
Projected balance for end of fiscal year was discussed.
Proposed budget for 2009 was discussed with costs from Progressive now
available. Summer 2009 has an extra 7 days will increase total costs from
progressive pool management an additional $4000.
Discussed not being open first week in September ,only weekends.
Dues will remain the same for 2009 pool season.
6.
Clean up dates –
Scheduled dates will be 8am- 4pm 4/18/09, 4/19/09, 5/2/09, 5/16/09 . We will
attempt to publish list of projects and clean up to do on web site, if members
interested in helping and unable to make these dates please contact Kevin.
7.
Open Forum –
Discussed re- painting BABY ELKS on bottom of baby pool. Kevin will inquire.
Kelley will check for repairs and pick up existing umbrellas already being
repaired.
Kelley will also schedule maintnence on gas lines and tanks with Shegrin gas.
Swim team investing in shed to house all their equipment.
8.
Opening pool
party Friday 5/22/09
9.
Adjournment-
meeting adjourned
by Kevin Quinn. Next meeting to be 5/6/09 6:30 at the Elk’s pool.
Respectfully submitted ,Carla
Lafferty , Recording Secretary
Elks Swim Club Board Meeting
3/4/09
1.
Call to order-
Business meeting called to order by Paula Hager
2.
Approval of
minutes- Minutes
approved with corrections.
3.
Projects for
2009-
Concrete far side of the pool
and high dive steps. Both safety issues must be done this year. Kevin obtaining
estimates.
State required new drains for
pools.
4.
Staffing-
Andrew Brehm
is interested and we are pursuing hiring him as the pool manager. Mike met
with Andrew, we will offer him manager position.
5.
Budget-
Projected balance for end of fiscal year was discussed.
Proposed budget vs. proposed costs for summer 2009 were discussed.
No
Capital purchases will be considered at this time with economic situation in
consideration, will wait to see membership numbers.
Dues will remain the same for 2009 pool season.
6.
Clean up dates –
Scheduled dates will be 8am- 4pm 4/18/09, 4/19/09, 5/2/09, 5/16/09 . We will
attempt to publish list of projects and clean up to do on web site, if members
interested in helping and unable to make these dates please contact Kevin.
7.
Pool packets
to be mailed out week of 3/16/09
8.
Opening pool
party Friday 5/22/09
9.
Adjournment-
meeting adjourned
by Paula Hager. Next meeting to
be 4/1/09 7:15 at the Elk’s Lodge
Respectfully submitted ,Carla
Lafferty , Recording Secretary
Board Meeting
2/11/09
1.
Call to order-
Business meeting called to order by Kevin Quinn
2.
Approval of
minutes- Minutes
approved as written.
3.
Old Business-
Follow up – ˝ Way to Summer
Party, 2/7/09 -great success
116 people/$4035.63 –
comparison was made to previous years.
4.
Projects for
2009-
Concrete far side of the pool
and high dive steps. Both safety issues must be done this year. Kevin will come
to next meeting with estimates.
5.
Staffing-
Andrew Breen is interested and
we are pursuing hiring him as the pool manager. Kevin and Mike will meet
with Andrew in March to discuss.
6.
Budget-
Projected balance for end of fiscal year was discussed.
Proposed budget vs. proposed costs for summer 2009 were discussed, will need
quote from Progressive to make final decisions.
Dues will be discussed and decided at next meeting.
No
Capital purchases will be considered at this time with economic situation in
consideration, will wait to see membership numbers.
7.
Open forum-
discussion of members requests from last year
-Will look into upgrade /new sound system
-No concenses was made at this time for storage for members chairs, due to-
logistic/maintenance issues
-Discussion of cabanna or awning type covering for baby pool area.
8.Adjournment- meeting
adjourned by Kevin Quinn. Next meeting to be 3/4/09 7:15 at the Elk’s Lodge
Respectfully submitted ,Carla
Lafferty , Recording Secretary
Board Meeting
11/12/08
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TOPIC |
FINDINGS AND CONCLUSIONS |
ACTIONS AND
FOLLOW-UP |
PENDING/
RESOLVED |
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I. CALL TO
ORDER
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The
business meeting was called to order by Kevin Quinn.
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II. Approval of minutes |
Minutes approved as
written. Will be posted on web site by Mike McKenzie.
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III. Old Business |
1. No new business
was discussed. Follow up on existing issues.
2. Capital
improvement committee has not met at this time.
3. ˝ way to summer
party 2/7/09
Mexican theme- Cantina
Night.
Discussed basics for
party.
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Will wait for
input from committee when they meet.
Karen Lort will
get pricing from caterer.
Kevin will take
care of the bar as usual.
Suggested everyone
solicit for silent and Chinese auction items.
Will meet to
discuss flyers and invites.
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IV. Budget |
Paula Hager
–treasurer not in attendance.
No update on
budget. |
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V. Projects for
2009
VI. Open Forum
VII. Adjournment
Respectfully
submitted,
Carla Lafferty
Recording Secretary
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1.Concrete
(electric under concrete) far side of pool - $7000-$8500. -Presents a
safety hazard
2.High dive steps
$1500- safety hazard
1.
Issues with staff from Progressive
2.
Staffing should be an entire board member decision.
3.
Mike has volunteered to be liaison between staff and board members.
4.
Plan to do E-vite on line for ˝ way to summer party.
5.
Plan a document in progress for Board responsibilities/guidelines.
Meeting adjourned
by Kevin Quinn. |
Will make final
decision on concrete in February after winter.
Discussion on
electric under concrete , must be done if we replace concrete.
Kevin will
obtain quotes.
Will discuss
staffing and pool management responsibilities in early spring.
Will discuss
when planning invites for party
May not have all
updated email addresses.
Will be
formulated by Jules.
Vendor list and
phone numbers will be made available.
All
standard board meetings will be the 1st Wednesday of every month.
Next meeting
will be December 3 ,2008
7:15 pm
Elk’s Lodge
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Board Meeting
10/8/08
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TOPIC |
FINDINGS AND CONCLUSIONS |
ACTIONS AND
FOLLOW-UP |
PENDING/
RESOLVED |
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I. CALL TO
ORDER
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The
business meeting was called to order in Kevin’s absence by Kelley Quinn.
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II. Approval of minutes |
Minutes approved as
written. Will be posted on web site by Mike McKenzie. |
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III. New Business |
1.Tina Yuschak
welcomed as a new board member.
2. Suggested capital
improvement committee meet separately to bring back suggestions /spending to
Board.
Committee members:
Mike McKenzie
Jules Ilgaz
Lena Salas
Christine Farley
Kelley McGarry
John Pergolini
3. ˝ way to summer
party 2/7/09
Mexican theme- Cantina
Night |
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IV. Budget |
April
1,2008-September 30,2008
Over spent on
entertainment budget >$569.63
Gas budget over by
$ 228.79
Projected balance
3/31/09 $ 10,000 CD
$ 4,400 checking acct.
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Will request
maintenance on
gas lines |
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V. Projects for
2009
VI. Open Forum
VII. Adjournment |
1.
Concrete (electric under concrete) far side of pool - $7000-$8500
Presents a safety
hazard
2.
High dive steps $1500- safety hazard
1.
Issues with staff from Progressive
2.
Staffing should be an entire board member decision.
3.
Need to find qualified manager, how can we solicit for manager.
4.
Mike has volunteered to be liaison between staff and board members.
5.
Plan to do E-vite on line for ˝ way to summer party.
6.
Plan a document in progress for Board responsibilities/guidelines.
Meeting adjourned
by Kelley Quinn. |
Suggested look
into stadium -like lighting instead of rewiring of electric under concrete.
All standard
board meetings will be the 1st Wednesday of every month.
Next meeting
will be November 5,2008
7:15 pm
Elk’s Lodge
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Respectfully submitted,
Carla Lafferty
Recording Secretary
_________________________________________________________________________________________________
Annual End
of Summer Meeting
9/1/08 (approved October 8, 2008)
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TOPIC |
FINDINGS AND CONCLUSIONS |
ACTIONS AND
FOLLOW-UP |
PENDING/
RESOLVED |
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I.
CALL TO ORDER
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The
business meeting was called to order by Kevin Quinn
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II.
Year in Review |
Kevin thanked- all the
Board Members for hard work and dedication.
-
Mike McKenzie and all swim team parents for hard work for a great season.
Membership up from 192
families last year to 199 families , with 25
NEW families
Friends Camp: rough
beginning with communication to members/ no further complaints or issues.
Financially rewarding for pool. |
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III.
Budget |
Projected end of summer
budget-net profit of $6000- made possible by:
- extra families
- fundraising |
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IV.
Capital Improvements |
$21,870 spent this year
on capital improvements:
- Concrete for baby pool
- tables
- lifeguard stands
- landscaping at entrance
- playset
- basketball/poolside |
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V. New
Business
VI.
Open Forum
VII.
Adjournment |
-Request for
volunteers/new board members
-new swim club email:
eswimclub@msn.com
-meeting minutes will be
posted on web site
-allows for communication
all winter.
-Mike McKenzie will be
formulating a committee for Elks Swim Club 5 Year Plan
Questions/concerns from
members:
1.
How much for Friend’s camp?-$8000/summer
for 2hours a day , Monday-Friday
2.
Snack bar consideration?
3.
More and better communication to members
throughout the year.
4.
˝ way to Summer Party?-
our biggest fundraiser /averages
$3000-$4000. Will post date for 2009 on Website and group email.
5.
Predict a plan for capital improvements for
upcoming summer
6.
When does the board decide what monies will
be spent on what projects?- usually at
February board meeting when talks are started for budget /dues for upcoming
summer.
Ideas/issues from members
in suggestion box:
1.expanding concrete
deck
2.chairs
3.non-smoking areas
4.sound system
improvement
5.pavillon/gazebo
6.internet access
7. extended hours
8.board guidelines
9.fresh paint
10.member chair storage
11. recipe book as
possible fundraiser
12. diving board
maintenance.
Meeting adjourned by Kevin
Quinn. |
Next
Meeting
Wednesday
October
8,2008
Elks
Lodge 7:00pm |
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Respectfully submitted,
Carla Lafferty
Recording Secretary
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Elks Swim Club